Events Coordinator Job Description

EVENTS AND HOSPITALITY COORDINATOR - FULL-TIME

    Job Description

Our Mission:

Our mission is to serve the NDSU campus as a “home away from home” for students making the transition into adulthood, preparing them to receive the gift of their vocation, and equipping them to live a dynamic Catholic life.

Overview:

The Events and Hospitality Coordinator position will hold primary responsibility in coordinating and managing all outside events hosted by St. Paul’s Newman Center, including all wedding and wedding-related clients, supporting internal ministry event needs, and further developing general hospitality ministry capabilities. This is a dynamic position that serves the diverse needs of St. Paul’s Newman Center as it continues to expand its event hosting services.

Required Qualifications:

• Experience in event planning and project management

• Ability to lead a team

• Excellence in customer service and client relations

• Ability to take initiative and problem solve/troubleshoot issues

• Strong oral & written communication skills

• Strong interpersonal and presentation skills

• Strong organizational and managerial skills

• Strong attention to detail

• Experience in Microsoft Office products, Docusign, and Google software

• Living a lifestyle that does not violate the teachings and beliefs of the Roman Catholic Church, according to the Catechism of the Catholic Church.  

• Firm commitment to the mission of St. Paul’s Newman Center

Preferred Qualifications:

• Associates or Bachelors Degree in Hospitality Management, Marketing, Sales, or ministry-related field

• Previous experience in the hospitality industry or ministry

• Skills in interior design and event decoration

Duties:

• Coordinate and Manage outside events, which includes:

  • Fielding all inquiries from prospective clients for use of St. Paul’s Newman Center

  • Working with prospective clients to determine scope and nature of their requested event, including the ability to ask discerning questions about their event

  • Draft and route all facility use agreements to formalize rental of St. Paul’s Newman Center

  • In collaboration with other Newman Center staff stakeholders, draft and route secondary contracts (e.g. Catering Contracts, Media Contracts, Music Contracts)

  • When catering is not involved, acts as the primary leader executing event hospitality during events to insure all client’s needs are met

  • When catering is involved, assisting the Chef Manager in executing event hospitality during events to insure all client’s needs are met

  • Assisting Director of Finance and Administration in sending invoices and collecting payments from clients

• Assist with internal event planning and management as assigned by the Director of Campus Ministries or the Director of Development

• Event Policy development and management

• Marketing to fuel growth in outside event and Crux Coffee service lines

• Assist as needed in hiring and managing workers for events and for Crux Coffee

• Assist as needed in day-to-day operations of Crux Coffee, including product improvement

• Other Duties as assigned at Pastor’s discretion

Supervisor: 

Director of Campus Ministry

If interested in applying, send a resume and the names/contacts of three references to Nathan Carr at [email protected]